Monday Meeting Agendas

[Chris Bainbridge <cbainbridge@ci.moscow.id.us>]

CITY OF MOSCOW
ADMINISTRATIVE COMMITTEE
AGENDA
Monday, December 3, 2001		                        4:00 p.m.
CITY HALL COUNCIL CHAMBERS
206 East Third Street, Second Floor 

1.	Approval of Minutes of November 19, 2001

2. 	Award of Janitorial Services Contract - Roger Blanchard
	Three proposals were received for professional janitorial services
for City buildings.  Of the three proposals, Service Master submitted the
lowest proposal of $44,376.00. 
				Council Consent Agenda Item #1F
	ACTION:  Recommend accepting Service Master's proposal for
professional janitorial services and authorize the Mayor's signature on a
contract for those services; or take other action deemed appropriate.

3.	Overtime/On Call Time Personnel Policy Proposed Change - Leslie Moss
	The Police Department is requesting a change in item (2) in the
Overtime/On Call Time Policy to exclude police personnel from counting
holidays as hours worked for overtime purposes.
		Council Consent Agenda Item #1H
	ACTION:  Recommend approval of changes to the Overtime/On Call Time
Personnel Policy; or take other action deemed appropriate.

4.	Pomax Agreement for Dispatch Services - Dan Weaver
	Discuss contracting with Pomax, Inc. to do a feasibility study
regarding consolidation between the Moscow Police Department Communication's
Center and the Whitcom Communication's Center.
		Council Consent Agenda Item #1I
	ACTION:  Recommend contracting with Pomax, Inc. to perform the
above-noted feasibility study; or take other action deemed appropriate.

REPORTS:   Annexation Procedures - Joel Plaskon

==========================================
CITY OF MOSCOW
PUBLIC WORKS/FINANCE COMMITTEE
AGENDA
Monday, December 3, 2001		           	            5:00
p.m.
CITY HALL COUNCIL CHAMBERS
206 E. Third  Street, Second Floor

1.	  Approval of Minutes of November 5, 2001 

2.	  Accounts Payable for October, 2001 - Karen White

3.     Pomax Agreement for Dispatch Services - Dan Weaver/Don Lanpher
	Discuss contracting with Pomax, Inc. to do a feasibility study
regarding consolidation between the Moscow Police Department Communication's
Center and the Whitcom Communication's Center.
		Council Consent Agenda Item #1I
	ACTION:  Recommend contracting with Pomax, Inc. to perform the
above-noted feasibility study; or take other action deemed appropriate.

4.	Proposed Agreement with Electrical Specialists - Mark Cook
	At the November 5, 2001 Public Works/Finance Committee, staff was
directed to report on the acceptability of staff's encroachment permit
allowing building expansion over an existing City stormwater pipe.  
			Council Consent Agenda Item #1G
	ACTION:  Recognize the acceptability of the proposed encroachment
permit; or take other action deemed appropriate.

5.	QUALSERVE Self-Assessment, Peer Review and Participation Utility
Agreement - Tom Scallorn
	American Water Works Association "QUALSERVE" Program is modeled
after a number of organizational evaluation programs.  QUALSERVE is designed
to assist utilities with establishing programs to improve performance,
enhance efficiency, and increase customer satisfaction.
		Council Consent Agenda Item #1J
	ACTION:  Recommend authorizing staff to proceed with the QUALSERVE
program and authorize the Mayor's signature on the agreement; or take other
action deemed appropriate.

6.    Leak Detection-Conservation Report/Update - Tom Scallorn
	American Leak Detection conducted a leak survey of the City's
distribution system.  The data supports the opinion that our conservation
efforts in the area of price, education, devices and public information are
producing results.

ACTION:  none required.

REPORTS:  
Wastewater Treatment Plant Issues - Mark Cook

===========================================================
AGENDA
MOSCOW CITY COUNCIL
REGULAR MEETING 
December 3, 2001		                                       7:30
p.m.
City Hall Council Chambers - 206 East Third Street 

1.	Consent Agenda:  Any item will be removed from the consent agenda at
the request of any member of the Council and that item will be considered
separately later.  Approval by roll call vote.

		A.	Approval of Minutes of November 19, 2001 - Chris
Bainbridge

B. 	Approval of Minutes of November 26, 2001 - Chris Bainbridge

	C.	Approval of Accounts Payable for October 2001 - Karen White
				Public Works/Finance Committee reviewed
accounts payable for October 2001 and recommends approval of the following:

General                        703,318.60	
Parks & Recreation      126,020.92	
1912 Center                  108,263.10	
Arts                                6,361.36	
Street                              93,373.21	
Airport                                      0	
Hamilton P&R                   3,720.00	
911                                   27,501.91	
Bond & Interest                   800.00	
HUD Reserve                              0	
Water & Sewer              190,445.26	
Sanitation                        215,607.75	
Parking                              5,248.78	
WWTP Construction      572,850.23	
LID Construction                          0	
LID Bond & Interest         11,287.50	
LID Guaranty                              0	
TOTALS                        2,064,798.62	

		D.	Approval of Renewal of Alcohol and Restaurant
Licenses for Year 2002 - Chris Bainbridge
				The liquor license renewal process for
calendar year 2002 is nearly complete, although some applicants are still
working toward full compliance with all City Requirements.  Approval of all
renewals is required before licenses can be issued. 

				ACTION:  Approve the attached list of
Alcohol and Restaurant License Applications for year 2002, pending full
compliance with all City requirements for such license renewal.

		E.	Approval of Renewal of Secondhand Dealers and
Pawnbroker Licenses for Year 2002 - Chris Bainbridge
				The business listed below submitted its
application and fee for renewal of its secondhand dealer/pawnbroker license
for the year 2002.  The Moscow Police Department has recommended approval
for this license renewal.

				ACTION:  Approve the Secondhand Dealer and
Pawnbroker License application for the following secondhand store:   Now and
Then, 321 E. Palouse River Drive

	F. 	Award of Janitorial Services Contract - Roger Blanchard
				Three proposals were received for
professional janitorial services for City buildings.  Of the three
proposals, Service Master submitted the lowest proposal of $44,376.00.
Reviewed by Administrative Committee December 3, 2001.

				ACTION:  Accept Service Master's proposal
for professional janitorial services and authorize the Mayor's signature on
a contract for those services.

	G. 	"Electrical Services" Proposed Encroachment Permit - Mark
Cook
				At the November 5, 2001 Public Works/Finance
Committee, staff was directed to report on the acceptability of staff's
encroachment permit allowing building expansion over an existing City
stormwater pipe.  Reviewed by Public Works/Finance Committee December 3,
2001.

				ACTION:  Authorize staff to proceed with the
proposed encroachment permit, and authorize the Mayor's signature thereon.

		H. 	Personnel Policy Changes - Leslie Moss
				The Police Department is requesting a change
in item (2) in the Overtime/On Call Time Policy to exclude police personnel
from counting holidays as hours worked for overtime purposes.  Reviewed by
Administrative Committee December 3, 2001.

				ACTION:  Approve changes to the Overtime/On
Call Time Personnel Policy.

		I.	Pomax Agreement for Dispatch Services - Dan Weaver
				Pomax, Inc. is available to conduct a
feasibility study regarding consolidation between the Moscow Police
Department Communication's Center and the Whitcom Communication's Center.
Reviewed by Administrative Committee and Public Works/Finance Committee
December 3, 2001.

				ACTION:  Approve contract with Pomax, Inc.
to perform the above-noted feasibility study.

		J.	QUALSERVE Self-Assessment, Peer Review and
Participating Utility Agreement - Tom Scallorn
				American Water Works Association "QUALSERVE"
Program is modeled after a number of organizational evaluation programs.
QUALSERVE is designed to assist utilities with establishing programs to
improve performance, enhance efficiency, and increase customer satisfaction.
Reviewed by Public Works/Finance Committee December 3, 2001.

				ACTION:  Authorize staff to proceed with the
QUALSERVE Program and authorize the Mayor's signature on the agreement.


2. 	Consideration of Ordinance Annexing Properties Surrounded by the
City of Moscow - Joel Plaskon
		The annexation policy states that, "property located
adjacent to the City shall be annexed when a)  The property is completely
surrounded by the City."  The parcels of land described in the ordinance
include all such parcels that are surrounded by the City of Moscow.  The
Administrative Committee invited owners of the described properties to a
meeting held on May 14 (minutes enclosed).  At the July 2, 2001 Council
meeting, the ordinance was approved on first reading.

		ACTION:  Reject ordinance; or approve ordinance annexing
properties surrounded by the City of Moscow on second reading or under
suspension of the rules requiring three complete and separate readings and
that it be read by title only; or take other action deemed appropriate.

3.	Set Meeting Dates for January Meetings - Gary J. Riedner
		The third Monday in January, which is the normal meeting
date for the Council's January Special meeting, falls on Human Rights Day,
also a Federal, State and City holiday. City Code Section 2-2-1 states that
in the event a Council meeting falls on a holiday the Council will convene
on the following day which is not a holiday,  or on Tuesday, January 22,
2002.

		ACTION:  Set meeting dates for January Special meeting for
Tuesday, January 22, 2002, or take other action deemed appropriate.



MAYOR'S APPOINTMENTS 

COMMITTEE REPORTS:
	Mayor
	Administrative Committee
	Public Works/Finance Committee
	Other Boards & Commissions


EXECUTIVE SESSION - Legal Issue - Pursuant to Idaho Code Section 67-2345(1)



NOTICE:  Individuals attending the meeting who require special assistance to
accommodate physical, hearing, or other impairments, please contact the City
Clerk, at (208) 883-7015, as soon as possible so that arrangements may be
made.